Instructor Steps

This page is a work in progress; it is a placeholder for the steps that an instructor needs to take at the start of the quarter, during the quarter, etc. to manage the undergrad tutor program.

2-3 quarters before: Planning

• Plan tutor allocation to courses
  • Determine which course instructors are interested in having tutors
  • Determine which instructors are willing to help with CS190J
  • Determine how many paid tutor slots will be available
  • Determine how many slots will be made available for CS190J
• Put the CS190J lecture section and discusssion sections on the schedule.
  • Avoid times that would conflict with popular undergrad courses for the target audience of paid/CS190J tutors (e.g. required CS courses such as CS130A, CS170, etc.)
  • Avoid all of the discussion and lecture sections for the courses taught by the instructors
  • Schedule “discussion sections” on GOLD as 3 hours that overlap with the discussion sections that are being tutored for.

Late in the quarter BEFORE: Selection of students

• Make a Google Form to collect info from prospective CS190J students, and from prospective Paid tutors
  • TODO: Link to sample forms for 190J and paid tutors (there is overlap but they are different.)
• Send out advertisements via Undergrad mailing lists, via mailing lists of courses, to selected students, etc. advertising the CS190J course
  • TODO: Link to sample marketing materials.
• Advertise the paid tutor availability to all previous paid tutors, and all students that have previously taken CS190J
  • TODO: Link to sample advert
• Meeting of instructors to select paid tutors and CS190J students.
  • Send info to CS staff to start hiring process for paid tutors
  • Send add codes to CS190J students to get them enrolled.

Course Design, CS190J AND for individual courses 2-4 weeks before start of quarter

Instructional tasks for CS190J

• Set up Syllabus for CS190J. Choose how finals will be assigned.
• Set up projects, homeworks, outline of lectures/activities for plenary sessions

Instructional tasks for each course:

• Decide how you want to use the tutors in your course
  • Allocation of tutor hours to discussion sections, vs. open lab time.
  • Whether there will be a specific mapping from tutors to individual students (e.g. mentor groups, teams, etc.) or not
  • Whether/how tutors/mentors will be involved in providing feedback on students work. Which work? Homework? Programming assignents? Formative or summative? etc.

CS190J Plenary Tasks: 1-2 weeks before start of quarter

• Set up a Piazza for all CS190J and paid tutors
• Set up Gauchospace.
• IF there is shared open lab time
  • Coordinate a schedule of when tutors (and TAs if applicable) are signed up to be available during those lab times (link to Example)

OPTIONAL per course tasks (at discretion of individual instructor)

• Set up Slack for team
• Include on your course site information about the tutors - pics, bios etc.
  • TO DO : Include samples